Privacy Policy of the Children’s Wisconsin App

Overview

The Children’s Wisconsin App (the “App”) incorporates the Epic Systems Corporation’s (“Epic”) MyChart mobile application libraries. MyChart allows patients to access portion of their Electronic Medical Records, including COVID-19 and other lab results. Epic’s Privacy Policy can be found here:

https://www.epic.com/about/privacypolicies#mobile-policy-patient

This privacy policy

This Privacy Policy describes how the Children’s Wisconsin App mobile application (the “App”) accesses, collects, uses, stores, and transmits user information and data. Children’s Wisconsin may modify this Privacy Policy at any time, effective upon its posting. Your use of our App constitutes your acceptance of this Privacy Policy and any updates. Your use of our App is subject to the App’s Terms of Use found here:

https://mychart.chw.org/MyChart/Authentication/Login?mode=stdfile&option=termsandconditions

Purpose

This Privacy Policy lets you know what limited information you provide to us when you use our App and how that information is used.

App use of data

When you use the App, you may provide us with different types of information, including personal information you knowingly choose to share with us and information that is collected on an aggregate basis as you and others use the App. We use the personal information you provide for the purposes of making products and services available to you and administering our business activities. Occasionally, we may also use your information to notify you about important changes to the App, new services, and new information we think you might find valuable. Users who do not wish to receive communications (whether e-mail, paper mail, SMS text messaging or other means) or who believe they are receiving those communications by mistake can contact us and request removal from the communications by calling the Children’s Wisconsin (414) 250-7045.

We receive and store any information you enter into the App. It is completely optional for you to use the App and to provide us your information.

For example, we request information from you when you:

1. Sign up for the App
2. Send a secure message to your health care provider, billing office or MyChart or App customer support
3. Request an appointment or health service(s)
4. Access test results
5. Connect and communicate with physicians or other licensed health care professionals (“Providers”) in real time, via live streaming video, telephone and/or secure email for the purpose of diagnosis and/or treatment
6. Request access or grant access to your account for another MyChart account user
7. Link your Children’s MyChart information with other healthcare organization information.

In the instances above, we may ask for your name, e-mail address, billing address, home address and credit card information, as well as other similar personal information that is needed to register, subscribe, or request several of the services we offer. Children’s Wisconsin will never ask you for your password in any communications (including letters, phone calls, SMS, text, or email messages).

We may also provide information you request using the App. It is completely optional for you to request this information. For example, at your request, we may provide you with access to a copy of your medical records and the results of certain tests you have had at Children’s Wisconsin. This information is also available through MyChart.  You may also request to communicate through secure messaging with your physician/health care provider, our billing, or customer support services.

Cookies

We receive and store certain types of information whenever you use the App, through the use of "cookies." A "cookie" is an element of data that a Website or mobile app can send to your computer or smartphone, which may then be stored on your hard drive or smartphone and used to provide you with tailored information. We use cookie information to analyze how frequently the App is being used or viewed, for automatic user recognition, and to improve your overall App experience with us.

Location services

We may offer, and you may choose to utilize, services in the App to aid navigation or appointment check-in or to find a doctor nearby a location. The App does not record or track your location data and will never share any location information with third parties without your authorization to allow location services. These location data settings and features can be controlled by your phone’s location settings for the Children’s Wisconsin App.

If you choose to correspond further with us through e-mail, through the secure messaging feature, we reserve the right to retain the content of your messages and communications (including video content), together with your email address(es) and our responses.

From time to time we may share aggregated information that does not personally identify you with agents, contractors, or affiliates of ours for the purpose of providing services to us. We may also share this information with our partners.

The App may link to other websites and services from other parties than Children’s Wisconsin. Children’s Wisconsin is not responsible for the privacy or the content of these sites. Please review the privacy statement for each site you visit.

Some of our affiliates or subsidiaries may use an outside credit card processing company to bill users for services. When you sign up for these services, we will share names, or other contact information that is necessary for the third party to provide these services.

We reserve the right to release personal and account information when we believe it is appropriate to do so in accordance with the law, other agreements, or to protect the rights, property, or safety of Children’s Wisconsin, our users, or others.

For Android users – Google Play disclosures for apps related to Covid-19

If you seek preventative or diagnostic care for Covid-19 with Children’s Wisconsin, our app may display information related to Covid-19 such as test results. We are required to disclose how and why we request certain permissions as part of our integration with MyChart. Each of these permissions is voluntary if the user wishes to access MyChart features including downloading medical records or uploading images to your provider. Because these permissions are requested as part of the MyChart experience that has been integrated into our app, we have included the purpose for each permission below as specified in MyChart’s mobile privacy policy.

1. Files: When you choose to view documents from your healthcare organization (such as letters or images) using our mobile app, to make the files viewable for you, we temporarily store copies on your device in app-private storage. The temporary copies are deleted when you close your session on our mobile apps.
2. Camera, Images and videos: When you choose to include a photo or video in a message you send to your healthcare organization using our mobile app, you may select an existing photo or video from your device or take a new photo or video using the camera app on your device. If you use the camera app on your device to take a new photo or video, it will be saved to your camera app. Any photo or video saved to your camera app remains available in your camera app until you choose to delete it. 

Contacting us

If you have any questions about this Privacy Policy, you may contact the Children’s Wisconsin Corporate Compliance Department

Corporate Compliance Department
PO Box 1997
C760
Milwaukee, WI 53201
Or by phone at (414) 266-2215 or toll free at 1 (877) 659-5200.