In this section
Application process overview
- Search for jobs that interest you.
- If you are searching and applying for jobs beginning March 19, 2023 and later, you will need to create a new account to apply, due to a system upgrade.
- Complete the application. Note: A separate application must be submitted for each job opening.
- Monitor your email regularly for updates, including checking your spam/junk folder.
Frequently asked questions
Will I hear from someone after I applied?
When will I find out how much the job pays?
What if I get an application error code?
What if I am having a problem completing my application?
How do I know if a job is still open?
How long will it take to complete the online application?
What is the best way to search for a specific job opening at Children’s Wisconsin?
You can use the keyword search function and/or filters. You may want to try multiple searches as we may list certain positions differently than other organizations. Here are some examples:
- Certified Nursing Assistants (CNA) or Patient Care Workers (PCW) positions are listed as care partners.
- Patient sitters are listed as patient safety companions.
- Phlebotomists are listed as medical lab assistants.
Does Children's require any vaccinations?
As a condition of employment, Children’s Wisconsin requires the annual influenza vaccination. Exemptions may be granted for medical reasons or religious beliefs.
Applying for a job at Children’s Wisconsin
What information do I need to apply to a position with Children’s Wisconsin?
- Valid e-mail address, such as Yahoo!, Gmail or Outlook, etc.
- Work history, education and license or certification numbers (if applicable).
- An electronic version of your resume (Microsoft Word or PDF preferred).
- Electronic cover letter is optional.
- Note: We do not ask for references at the time of application. If you are considered for a position, the recruiter will ask for references.
How can I improve my application and resume?
Consider having a friend or family member review it and give feedback. Check for misspellings, provide up-to-date and accurate employment history, including dates of employment, education, and provide licensure/certification details.
We also recommend visiting your local public resources through workforce development centers for help.
I do not have access to a computer to complete the online application. How can I apply for a job I am interested in?
What if I forgot my username or password?
Do I need to apply separately for each position I am interested in?
Yes. You will need to apply online for each opening you are interested in. (For example, applying for one administrative assistant opening does not mean you have applied for every open administrative assistant position). Our recruiters work on multiple positions. We want to be sure you are considered for any position you are interested in and qualified for.
If you are not selected for the first, second or even third opening you apply for, do not be discouraged.
- Be sure your application and resume are up-to-date and clearly show your qualifications.
- Be sure you are careful in accurately answering any online screening questions about requirements.
- Apply for openings for which you meet the requirements. If a position indicates a particular level of education, experience, licensure, etc. is required, understand that we adhere to those requirements. Only apply for positions where you meet the requirements.
- If a posting indicates certain items that are preferred vs. required, then an application would still be considered if it does not have the specific education level, certification, skill or experience.
- Some positions may require a typing test or data entry test or other assessment, including Language assessment for positions that have bilingual requirements.
- Many postings will indicate details about the schedule (1st, 2nd or 3rd shift) and specific schedule requirements like certain days of week, weekends, holidays, etc. Only apply for positions where you would be available to work the required schedule.
Can I fax or email my résumé directly to Human Resources?
After submitting your application
How do I know that Human Resources has received my complete application?
If I have applied for a job opening, how long will it be before I hear about the status of my application?
How do I update my application account information?
1. Enter the email address and password that you used when you first created your account for the Children’s Wisconsin Careers site.
- If you forgot the password, use the “Forgot Your Password” link to have the information sent to the email address used when registering.
2.Select “Sign In”
- Note: Once logged in, your email address will display in the upper right corner of the screen.
3. Click on “Candidate Home” in the top right side of the screen.
- Once on the “Candidate Home” page, scroll down to the bottom until you see “My Account”, and you can choose to update your contact information or edit your account settings.
I have applied for a job but have not heard anything. What now?
Questions to ask yourself if you have not heard from us:
- Is my application complete?
- Is my contact information on my application accurate?
- Have I checked my spam/junk folder?
- Did I upload a resume? (Microsoft Word or PDF preferred.)
- Did I apply online through childrenswi.org/careers?
- Do my qualifications closely align with the qualifications specified for the job?
Please be patient. Our applicant review and selection process can take time.
How are candidates invited to an interview?
- Very often the initial interview may be scheduled to occur via telephone and/or be an email request for you to complete a recorded video interview in a system called HarQen.
- You may receive an email with the phone and/or video interview request details from firstname.lastname@example.org.
- You may also be invited to self-schedule an interview with a recruiter using a self-scheduling link.
Types of positions at Children's Wisconsin
Do you have internship opportunities?
Do you have volunteer opportunities?
Do you have job shadow opportunities?
How will I know if a position is full-time or part-time?
- Standard full-time is 1.0 FTE with 40 hours/week and 0.9 FTE working three 12 hour shifts/week.
- Part-Time roles are typically 0.5 FTE with 20 hours/week but less than 1.0 FTE or 0.9 FTE (three 12 hour shifts).
What is a casual “as needed” position?
What is a “PRN” position?
How will I know if a position is benefits-eligible?
Tips on how to prepare before your interview
- Turn off your cell phone. You don’t want to be distracted by a call or text.
- Practice some interview questions with a friend. They’ll let you know if you’re giving long-winded answers, or not giving enough information. Their feedback can help you get it right when it matters most.
Tips for making a great first impression during your interview:
- Be sure to smile and make eye contact. You want it to be evident that you are happy and enthusiastic about the interview. We would expect that you greet our patients, families, clients and members in this way too.
- If you are participating in a video interview, be sure to follow a similar process to an in person interview.
- Remember to keep things positive. The interviewer is evaluating you as a potential co-worker.
- Maintain good eye contact during the interview. Avoiding eye contact may lead your interviewer to think you are not interested in the job.
- Avoid using “umm,” “like” and “you know” when answering interview questions. Pause for a few seconds and gather your thoughts before you respond.
Interview logistical tips
- Interviews will take place either in person or by a video platform such as Zoom. For in-person interviews, always show up 10 to 15 minutes before your interview. This will give you time to get settled, and help you set a positive tone. If you are interviewing by phone or video, be sure that you are able to get connected so that you are on time to the interview.
- If you need to cancel or reschedule your interview, please be sure to contact Human Resources as soon as possible.